Remote work checklist

< back to posts Remote Work Checklist Since our inception, Yocum Technology Group has been almost exclusively a “work from home” company, so when the COVID-19 lockdowns happened, we really didn’t have to change how we worked as a team. Our team was already setup on Microsoft Teams and was used to collaborating remotely. But, […]

Since our inception, Yocum Technology Group has been almost exclusively a “work from home” company, so when the COVID-19 lockdowns happened, we really didn’t have to change how we worked as a team. Our team was already setup on Microsoft Teams and was used to collaborating remotely. But, what if your team is not already setup for remote work, what are some ways you can make the transition somewhat more smooth? Shown below is a remote work checklist that can help you.

Setup your workplace

Find a space in your home where you can concentrate. If you’re somewhere with background distractions, use background blur in Microsoft Teams to keep teammates focused. If your company transitions to having you work from home/remotely for a longer term duration, check out some of these vendors that I’ve personally used to setup my home office.

Communicate often

Your rhythm with online work from home might look different than it does in the office. For example, you may be balancing work and childcare at the same time. Communicate your schedule to your coworkers so that they know when to reach out to you.

Maintain healthy boundaries

Without the normal workday signals, like a commute, it can be harder to unplug. Make sure to take breaks, stay hydrated, and give yourself opportunities to “clock out” from remote work at the end of the day. You can start or end your day with a nice walk, instead of your usual commute.

Embrace online meetings

Make sure all meetings include a virtual “join” option so that team members can join from wherever they are working. Turn video on so your team can interact face to face and feel more connected.

Be mindful and inclusive

A crowded conference call can make it difficult for people to share their opinions. Pause frequently to allow time for questions and remind attendees that they can use the chat window to share their thoughts.

Record your meetings

When you start a meeting, hit “record.” Team members who aren’t able to join can watch later or search the automatically generated transcript for important information. That way, people can easily review anything they missed or need repeated.

Make up for missing hallway talk

The quick chat at the water cooler is what many people miss the most when working remotely. Instead, be deliberate about and connecting with your coworkers. Think about chat messages as your virtual watercooler and set yourself a reminder to check in with people regularly.

Bring the team together

Working remotely can feel a bit isolating. It’s important to create opportunities for the whole team to virtually get together, whether it’s large brainstorms with the Microsoft Whiteboard app or daily check-ins over a virtual coffee.

Have fun

Use Teams to encourage fun activities and challenges to maintain morale. Holding a photo contest or praising employees for creative ideas are great ways to help the team stay positive, engaged and energized. A new feature of Microsoft Teams allows you to set custom backgrounds, be creative!

If you need help getting your team on Microsoft Teams, please reach out at hello@ytg.io or use the contact form below.